when you don’t post exact URLs or sceenshots, you’re sort of forcing others to guess what you’re looking at. even though you’re describing a process, there are varous ways each of those steps you talked about could be executed. so it’s a little ambiguous what you’re doing just based on your text.
but fine… i’m going to guess that you’re looking at something like this page:
https://www.inaturalist.org/observations?place_id=197275&taxon_id=47170&verifiable=any
and i’m going to guess that you’re not seeing this mushroom observation: https://www.inaturalist.org/observations/259182827…
if that’s true, then read these two items:
- https://forum.inaturalist.org/t/how-are-observations-selected-to-be-shown-in-a-project-or-search-wrt-physical-location/26092/4
- https://help.inaturalist.org/en/support/solutions/articles/151000169942-why-is-my-observation-not-showing-up-in-a-place-or-collection-project-i-know-i-observed-it-there-
just for reference, the last part of the second link above talks about how filtering by standard places can find results in some cases when filtering by other places or other areas will not. you can see how that works when you filter by the “standard” county place rather than the community-created city place you tried to use: https://www.inaturalist.org/observations?id=259182827&place_id=538&taxon_id=47170&verifiable=any