Mostly I work with plants. I follow the Oregon Flora Project for plants of the Pacific Northwest (North America) when I can. The OFP people carefully researched taxonomy. Unfortunately, iNaturalist doesn’t always agree with OFP so I have to follow iNaturalist here, sometimes with comments or with flags that sometimes result in changes here.
For California, I use the Jepson Manual and associated website, in general. (I disagree with some of the grass taxonomy, as do most current grass taxonomists.) I really value Stace’s New Flora of the British Isles, which helps with difficult species that are also introduced here in the PNW. (We never would have figured out Juncus planifolius without it.) I consider Flora of North America authoritative with a few exceptions. Unfortunately, one of the exceptions will soon be Lomatium and allies, the group I wrote up (in Apiaceae, the carrot family). Very thorough DNA-based studies coming out in the next few months will seriously re-arrange genera for these plants. (I knew about the problems but there weren’t solutions when I wrote.)
In more general terms, I use W3 Tropicos. Very current and the synonymy tends to be complete. In most cases it links to the original description of the name, which saves a lot of searching if I need that. Limitation: It gives only homotypic synonyms and it doesn’t select a “best” one; you get to choose. POWO turns out to be great; both homotypic and heterotypic synonyms and it selects a “best” name. It will change if a better name is reported to it with evidence.
- homotypic = based on the same type specimen. The synonyms are name changes, not newly-described taxa. heterotypic = based on different type specimens. Taxa that were described separately, initially thought to be different.
For writing reports I often have to follow USDA PLANTS, because federal botanists and contractors have to use those names (but can include more current ones in addition, of course). It’s not always up to date. The botanists who maintain this website are well aware of more current names, but face limitations. First, internal problems sometimes prevent their making changes they want to make in a timely way. Second, they’re trying to maintain continuity with earlier publications, for people who don’t understand the fluidity of taxonomy. I don’t recommend it for most purposes.
Of course, I will follow recently published research when I know about it and think it well done. However, it takes a while for changes to be evaluated by others so I’m not quick to accept changes except where I know enough to consider them valid.
For groups I don’t know as well, I turn to my shelves of field guides, some of them older, and rely on iNaturalist’s ability to find synonyms if necessary.